1. In general, the placement of a security camera will be carried out according to its necessity, taking into account the camera's location, type, shooting angles, and image quality, with prior and accompanying planning, and with minimal possible infringement on privacy.
2. All security cameras at Ono Academic Campus will be synchronized with the national security center.
3. Any change in the placement of an existing security camera will be reviewed by the Security Manager/Deputy Security Manager in accordance with this procedure.
4. Body Cameras:
   1. The body camera system enables continuous and objective documentation of a 'security incident' at Ono Academic College, such as terror attacks, violence, public disturbances, violent demonstrations, and safety incidents.
   2. Ono Academic College utilizes a body camera system. This system serves as a complementary layer and force multiplier to the static security camera system, designed to enhance documentation, monitoring, and oversight capabilities. Body cameras will be operated solely for security and safety purposes, and for managing and activating C2 (Command and Control) capabilities in extreme events, based on principles of transparency, proportionality, and minimal infringement on privacy, all in accordance with applicable legal provisions.
   3. Body cameras will be placed in a visible and prominent location on the security personnel, allowing the camera lens to fully document the event while also informing those in the immediate vicinity of the camera's presence.
   4. Body cameras will be activated proactively by security department personnel at the start of an unusual security incident and will be deactivated immediately upon its conclusion. When a body camera is activated, an automatic notification informs those in the vicinity of its operation. Notwithstanding the above, a body camera will not be operated, if possible, to document a minor, a victim of an offense immediately after the incident, or a person in a sensitive medical or mental state.
   5. Any activation of a body camera by a security department member will be documented in the events/operations log at the security control center and filed together with an exceptional security incident report.
   6. The documentation captured by body cameras will be recorded alongside the incident report.
5. Information security and retention:
   1. The information database will be stored, managed, and secured in accordance with Ono Academic College's information security policy and subject to applicable law.
   2. The information will be stored for a limited and proportionate period according to the purposes for which it was collected, in accordance with information security rules and under the guidance of the information security manager.
   3. The databases will be stored for a period of up to 45 days. After this period, they will be automatically deleted using secure deletion mechanisms based on the FIFO method. In the event of an unusual incident, and if there is a need to retain a specific video segment for investigation, inquiry, disciplinary, or legal proceedings, etc., that segment may be stored for an additional period not exceeding 3 years, subject to consultation with the legal advisor and the privacy protection officer. Any further extension of the retention period beyond those specified above will require the approval of the Security Manager and the Information Security Manager and will be documented in the incident log at the National Security Center.
   4. Any transfer of information from databases to third parties will only be made with the approval of the Security Manager and the Information Security Manager, in consultation with legal counsel and the Privacy Protection Officer, and all in accordance with the provisions of applicable law.
6. Supervision and Control:
   1. The Security Manager will assess the necessity of all security cameras installed in Ono Academic College's premises as part of the annual situation assessment.
   2. The Security Manager and the Information Security Manager will continuously monitor and review the implementation of the instructions in this procedure.
   3. This procedure is valid from the moment of its publication.
   4. Ono Academic College may amend the provisions of this procedure from time to time. Material changes will be made after consultation with the Security Manager, Information Security Manager, VP of Logistics, Privacy Protection Officer, and Legal Advisor.
      1. General:
         1. Security cameras are installed across Ono Academic College campuses. Additionally, security personnel utilize body cameras in accordance with the Privacy Protection Law.
         2. The placement of security cameras within Ono Academic College's premises and the use of body cameras are intended, among other things, to help maintain security, enhance the personal sense of security for all visitors to Ono Academic College, and enforce the law and Ono Academic College's regulations, all while balancing the need to protect the privacy of data subjects.
         3. Information captured by security cameras constitutes 'personal information' as defined in the Privacy Protection Law.
         4. Ono Academic College also uses volume cameras that do not monitor personal information and are designed to count the number of people in a specific room/area.

       

      2. Procedure Objective:
         1. To define and authorize the relevant personnel involved in all processes of managing security cameras and their associated databases.
         2. List the terms and conditions governing the use of security cameras and databases.

       

      3. Definitions:
         1. Applicable Law: Any law, regulation, and rule applicable to the operation of security cameras, including the Privacy Protection Law and its regulations, as well as the directives of the Privacy Protection Authority.
         2. The Campus, Ono Academic College, the Organization: Ono Academic College (registered association) and all of its branches.
         3. Department/Unit: Any of the following—faculty/department, academic unit, administrative unit, or any department that is subordinate to and managed by Ono Academic College.
         4. Director of Security: Director of Security at Ono Academic College.
         5. Director of Information Security: Head of Information Security at Ono Academic College.
         6. Security Cameras: Closed-circuit television (CCTV) systems installed for the purposes of security and/or maintaining public order and safety for those on campus and/or protecting and safeguarding the property of Ono Academic College. For the purposes of this procedure, the term “security cameras” shall also include “body cameras.”
         7. Security Department: Armed security personnel stationed at the Kirya's permanent facilities.
         8. National Security and Control Center: The security center responsible for the operation, monitoring, and management of all technological and electronic security measures on the campus grounds.
         9. Database: All footage and recordings captured by security cameras (both real-time data and data retained for a longer period).
            
            
      4. The objectives of installing security cameras:
         1. Ono Academic College is an active and dynamic academic space, characterized by the daily presence of students, academic staff, employees, suppliers, and visitors. The placement of security cameras in campus areas is a central measure in the overall security concept, utilizing this system as a supportive, complementary, and force-multiplying tool for physical security systems.
         2. All use of security cameras will be proportionate and in accordance with all legal provisions, limiting the use of information strictly to the purposes for which they were installed, as follows:
            • Preventing unauthorized entry of individuals into Ono Academic College premises.
            • Prevention, warning, and deterrence of hostile sabotage activities, criminal offenses, and disciplinary violations.
            • Preventing hazards and early identification and handling of various "extreme" events.
            • For the purposes of investigating, handling, and monitoring exceptional events.
            • Assistance to security and rescue forces "Friends" during emergency events.
            • Strengthening the sense of security for the entire public on the premises of Ono Academic College.
         3. Generally, security cameras will be installed at the entrances and exits of campus buildings, in corridors, essential passages, entrances and gates, main thoroughfares and squares, and in strategic areas as determined by necessity and proportionality assessments.
         4. As an exception, security cameras will be installed in limited public areas bordering the college premises, such as areas adjacent to college buildings, streets, courtyards, or access paths bordering college buildings, and various public facilities – if they are directly related to maintaining the security of the public visiting Ono Academic College.
         5. In addition, with the exception of audio recordings in examination centers operated to maintain exam integrity (which are arranged separately), and body camera footage (subject to public notification as detailed below), audio recordings should generally not be used except in exceptional cases and with consultation from the legal counsel and the Privacy Protection Officer of Ono Academic Campus.
         6. The organization made its decisions regarding the placement of security cameras after examining whether there was a reasonable concern for harm to the organization and its property in that area. The organization also made its decisions regarding their location and continued placement in a judicious manner, and after examining the needs and alternatives for using security cameras, and whether the desired goal could be achieved by means less intrusive to privacy. In cases that raise particular sensitivity, the decision on placing security cameras will be made in consultation with legal counsel and the privacy protection officer.
            
            
      5. Right to Request Review of the Information Database:
         1. Ono Academic College recognizes the right to review information databases, subject to privacy protection principles and security considerations related to maintaining continuous, proper, and secure organizational functioning, and in accordance with all applicable law.
         2. Any person who believes that personal information about them exists in the databases may submit a request to review this information. Every request to review the database will initially include the submission of a request form for reviewing the database (Appendix A).
         3. The Security Manager or their representative will examine the request for review to ensure that the privacy of additional individuals appearing in the requested material is not violated by the requester. Additionally, the Security Manager or their representative will verify the requester's identity, based on a valid ID card, passport, or driver's license, before granting them the right to review according to this procedure.
         4. Ono Academic College shall be entitled to use the recorded materials discovered during the inspection, if the recordings reveal suspicions of criminal offenses or suspicions of damage to the institution's image, all in accordance with the provisions of applicable law.
      6. Use of the information database:
         1. Ono Academic College shall be entitled to use the information databases in the event of detecting suspicious activity constituting an offense or violation within the Ono Academic College premises, and to transfer the relevant material to third parties for further handling (e.g., officials at Ono Academic College, law enforcement agencies in the State of Israel, college advisors) in accordance with the provisions of applicable law.

       

      7. Signage:
         1. Ono Academic College will inform employees and the public on campus about the existence and operation of security cameras through:
         2. Placement of Physical Signage
         3. Online Information: Information about the security camera policy is available on the Ono Academic College website and in the My Ono app

       

      8. Security Camera Installation Process:
         1. Before a decision is made whether to install, repair, and operate security cameras in the areas of Ono Academic College, the following actions will be taken:

      The head of the relevant department/unit will transfer the request regarding the installation of a security camera. The security manager/deputy security manager will review the request in cooperation with the information security manager, in accordance with this procedure regarding the deployment and operation of security cameras, and will generally consider whether employee consultation or knowledge is required.

Appendix A:

Information Database Access Request Form:

Details of the reasons for the request to review the information database:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Notes:

1. The form should be sent to the email address: Moked@ono.ac.il.
2. If the request concerns property or movable assets, documentation proving ownership by the applicant must be attached.
3. By submitting this document, I give my consent to the management of Ono Academic College to use, in accordance with the law, any documented material that may be discovered during the search.
4. The request will be reviewed by the Security Manager/Deputy Security Manager according to this procedure and in accordance with legal instructions.
5. Databases under police investigation/internal organizational inquiry/legal proceedings will not be provided/presented.

______         ______              _______        _______ 

Full Name Email Address ID Number Applicant's Signature